Part II
CLIMB Child and Adolescent Center provides support to strengthen family units and to improve the emotional, behavioral, and academic well-being of children and adolescents in our community.
We will be specifically utilizing United Way grant funds for our academic and activity supplies, online and workbook curriculum costs, snacks and water bottles, craft supplies, evidence based therapeutic group workbooks, preschool center toys and hands on learning tools so we can support them in their Kindergarten Readiness, preschool cubbies and coat racks, educational field trips, outdoor recreational equipment, parent education nights, and construction for a composure room when clients are in a state of crisis and need added safety measures and calm down strategies. Running a combination of both a school program and intensive therapeutic day treatment center is very costly and impossible without grants and donations for important items such as these.
Over the past few years, the program has suffered the gradual cuts in our day-treatment funds due to Medicaid reducing authorized units per child; but we never imagined that Arkansas would lose the service entirely. We are looking diligently to find means to offset these costs for the upcoming year so we can continue to provide these desperately needed services to children who may not have any other alternatives for this level of care.
CLIMB has never requested weekly childcare payments from our preschool parents/guardians but it has been recently discussed to create a sliding scale fee based on parent income for weekly childcare payments. CLIMB has never requested payments for childcare due to the extreme poverty of the vast majority of our clients. We will avoid doing so if we can find other means to afford the overhead costs for the childcare component. We never want to limit the services we provide due to inability to afford weekly childcare. In turn, we are also aware that if these children do not receive care from us, they will regress back to referral behaviors and be unable to attend elsewhere.
CLIMB is currently in discussion with an educational coop regarding a partnership for the 2018-2019 school year. If this is successful, the coop will cover our teaching staff salaries and core curriculum. It will not cover the day-treatment activities or preschool curriculum needs, but it will provide some financial relief in our K-12 programs.
We are working on fundraising plans such as an upcoming OBHAW yard sale to assist in food and activity costs of this years summer program. Ouachita Behavioral Health and Wellness employees donate items to our program such as books, clothing, toys, and snack food as well as donate funds so we can take the children on special field trips. In November 2017, OBHAW employee donations paid for the entire preschool and K-3rd grade classrooms to go to the pumpkin patch. OBHAW employees also donated gifts so that every child received something from Santa at our Christmas party.
One of our CLIMB mental health professional spends two hours each day at the Juvenile Detention Center and two hours each evening at Ouachita Children's Center providing crisis services, individual therapy, family therapy, assist with discharge planning, and facilitate group activities. CLIMB also has a partnership with UAMS for a program called Project Play. A CLIMB mental health professional spends up to three days each week at referred childcare centers as a consultant to improve the center's overall functioning or assist with referrals for children suffering with trauma or displaying disruptive behaviors that the center is not equipped to handle on their own.
Part III
"She used to cry often and throw temper tantrums when upset rather than cope effectively and use her words to express herself. She is now able to not only tell us how she is feeling and talk it through, but also listens well in class and is engaged in activities and Smart Start/breathing exercises. Her smile brightens everyone’s day which used to be seldom seen."
"He has fewer outbursts in the last few weeks than he has in the past and lately has been more open about his home life and how he feels throughout the day. He has been more interactive with peers and staff, smiling and engaging in activities without saying “no” and losing his temper.At first, he had a hard time connecting and opening up. He has only had one incident where I had to call parents due to threats and anger towards peers in over two months. He has been able to manage anger or come to me and we work together on helping him to calm down."
"He is much more social than he used to be. He smiles, makes moderate eye contact, and interacts with both staff and peers throughout the day. He joins in group activities with peers on the playground and seems to have made some friends. He has demonstrated fewer outbursts and trauma reactions recently and is better able to verbalize his thoughts and feelings."
"She is taking her medication without having explosive tantrums and doing her classwork without daily refusing and falling asleep". I see her blossoming into a more confident child as she is slowly learning to write and understand basic learning concepts. She still has her moments where she has difficulty listening, but is often willing to cope one-on-one with a staff member and come to a solution versus becoming aggressive or eloping like she did when she first arrived".
In the beginning, he would say “no” to everything and refuse to do any academic work. He was confrontational and worried way more about his peers behaviors than his own. Though he still tattles (he is 5 haha), he is better able to control his impulses with assistance and does his work as instructed.
"I had a family session with a Matthew and his grandmother. She has been struggling with finding ways to discipline/incorporate consequences and find out what will help him to reason with her and stop being so angry. We discussed letting him use his alarm clock to wake up on his own and making a checklist for what he has to do in the mornings to decrease his tantrums. We also talked about a rewards chart that he can use at home. She said that it has been working and that he even told her that he noticed he has not been as angry. She was very happy and thanked me. Hearing that made me feel so happy! That day felt like a success".
"She used to be extremely shy and nervous around people when she first began attending the program and had difficulties in public school due to high anxiety and withdrawal. After being at our program for a of couple months, she now feels comfortable dancing, singing, and expressing herself in other artistic ways in front of the classroom – something she had significant difficulties with before, despite being very interested in the arts.
"He previously had significant difficulties with managing anger, even choosing to throw a chair into a wall over not getting a juice box. Although he continues to have difficulties with management of anger at times, he has not engaged in destructive or aggressive behaviors in over six months.
“He use to be defiant, very impulsive and aggressive daily. His parents would have to come almost weekly to address his negative behavior. Now he is doing very well and has not had any aggression in over a month. He was even able to move up to a next level class since his behavior has improved so much.”
"A sibling preschool boy and girl were both apprehensive about speaking must less engaging with staff/ peers when they entered into our program last year. At our May 2017 preschool graduation, their bright interactive smiles while watching their graduation video was healing to see, They are now a healthy sibling pair. One Life at a time."
Part IV
Salary and Wages: Each CLIMB employee’s salary in addition to administrative overhead to support the program
Benefits and Payroll Taxes: Paid time off, health benefits, 401-k contributions, and voluntary deductions for taxes
Consultant and professional fees: Fees paid to doctors contracting to provide medical services to children in the CLIMB Program
Office Supplies and Materials: Cost of supplies needed to support operations, the previous year’s actual expense of office supplies with a 5% increase every year.
Rent/Occupancy: Percentage of total occupancy expense based on the square footage occupied by the CLIMB Day Treatment program
Utilities: Percentage of total utility expenses based on the square footage occupied by the CLIMB Day Treatment program.
Marketing: Marketing, advertising, printing costs, graphic design, etc. Number budgeted based on the previous year’s actual budget
Other: Training, Audit Fees, Accreditation Fees, Interest, Food Costs, Legal Fees, Miscellaneous Program Expenses, Curriculum, Outings
The following are areas of Board responsibility:
Finance
1. Work with the Executive Director and Chief Financial Officer in the development of a long-range financial plan.
A. Study the long-term financial needs of the Center.
B. Study the anticipated and potential financial resources on a long-range basis.
C. Establish goals and objectives for the Corporation's long-term financial stability and self-sufficiency.
2. Work with the Executive Director and Chief Financial Officer in annual budget planning.
A. Review proposed budget based on program planning requirements.
B. Approve an Annual Budget Summary to be recommended to the Board.
C. Review and recommend to the Board the allocation of Corporation assets, property management, and insurance programs.
Personnel
1. Work with the Executive Director and Human Resources Director in the development and periodic review all Corporation personnel, compensation, and staff development policies.
2. Members appointed by the Chairman serve as a grievance review committee for any employee of the Corporation who desires to appeal a management decision in accordance with the Grievance Policy. In this capacity, the Board’s sole responsibility shall be to assure that Board policy was followed in the management action.
Planning and Evaluation
1. Work with the Executive Director to gather professional staff recommendations regarding program planning.
2. Prioritize and rank programs and services.
3. Review the implementation of the annual plan.
4. Work with the Board Chairman in coordinating the Board's evaluation of the performance and function of the Executive Director.
5. Conduct the Board of Directors' annual self-evaluation.
Membership
A Nominating Committee shall be appointed by the Board Chairman prior to the last meeting of odd-numbered fiscal years (generally June of even numbered calendar years). Their term of office shall be until a new Nomination Committee is appointed. The duties shall consist of the following:
1. Selection and recommendations of new members to the Board, assuring that its membership includes individuals who have interests and/or capabilities in the fields of mental health and who reside in Clark, Garland, Hot Spring, Montgomery, or Pike Counties, the service areas as defined in the BY-LAWS of Ouachita Behavioral Health and Wellness, Inc.
2. Recommending officers to oversee the operation of the Board.
3. Development of a recruitment process that will educate, attract, and motivate a broad range of community members to the purposes of OBHAW and development of a commitment to the responsibilities of OBHAW Board membership.
4. Development of an orientation and training process that will inform members of the functions of Board membership and develop the skills needed to carry out these functions
RESPONSIBILITIES:
Board
1. Regularly reviewing all Board responsibilities.
2. Responding to staff recommendations.
Executive Director
1. Assisting the Board Chairman in coordination of the total operation of the Board.
2. Delegating responsibility for providing staff support for Board functions.
- Were you able to pay all regular operational expenses within 60 days of the due date?
- Have you been able to maintain your 501 (c) 3 Tax Exempt Status?
- Did you hold any fundraising events in which expenses exceeded 50% of the revenue?
- Were any major revenue sources either non-recurrent or known to be uncertain for continuation?
- Did your agency operate in a deficit within the past fiscal year?
Part V
Part VI
April 28, 2018 OBHAW Yard Sale to raise money for our 2018 children's summer programs for CLIMB and School Based Services. We are seeking funds to cover food and activity costs for our upcoming summer programs.
Part VII
Preschool and K-3rd grade toys: blocks, puzzles, craft supplies, hands-on learning, dolls, board games, outdoor play equip.